Collection Management Affinity Group Meeting Minutes 10/9/2013
CTLC-Collection Management Affinity Group
Meeting, October 9, 2013
University of North Texas
Present: Sian Brannon, UNT Coby Condrey, UNT
Kathryn Loafman, UNT Beth Avery, UNT
Todd Enoch, UNT Mark Henley, UNT
Cathy Sassen, UNT Ashley Zmau, SMU
Kris Reed, TxWoman’s Barbara Halbert, UNT
Dennis Gibbons, TCU Dennis Odom, TCU
Laurel Crawford, UNT Karen Harker, UNT
Leah Hamrick, UNTHSC Lady Jane Hickey, Austin College
Shannon Fox, Austin College Lisa Huang, Collin College
Marie Bloechle, UNT
Discussion: Future of CTLC-CM group
· Group negotiations, consortium, better pricing, create new packages through vendors
· Vendor demonstrations, users-group for specific products (like ILS)
· Share information on resources, determine best practices
· Split collection development focus areas between colleges
· (should look at how the North Texas Assessment Group formed…)
Round-robin of happenings at each school
TCU:
· Remodel of library
· LibGuides
· DDA through YBP, will use EBL, ebrary, and EBSCOHost; (1 short term loan, then purchase)
· Mass move to off-site storage
UNT:
· Open Access/Born-Digital content collection development librarian position
· Collection Development liaison position
· DDA (2 short term loans, then purchase)
TWU:
· E-only preference for journals
· At end of huge moving project
· Two years into YBP DDA, just refined profile
UNTHSC:
· New college of Pharmacy-have small budget for that
· Downsizing print collections
· Repurposed space to student space
· Migrated from Millennium to SirsiDynix
· Going to implement PRIMO soon
SMU:
· Serials Solution ERM implementation
· LibGuides
· Remodel ideas are floating around
Austin College:
· Started EBSCO EDS 2 years ago
· Use SirsiDynix; migrating to OCLC WorldShare; go live December 12; doing bib cleanup
· Doing RDA
· E-journals are preferred
· E-reference materials; Credo, Gale, Oxford
· May offer up print bound journals to others
· Member of West Consortium through SCELC
Collin College:
· New health science center building coming
· Moving heavily to ebooks
· 1 campus has RDA, 2 others don’t
· No space issues
· Have 2 more campuses opening in next 10 years
· Use Polaris and Serials Solutions
Budgets for next year
· TCU: expect it to go up (winning the Rose Bowl helps; more donations); funded by allotment, no feese
· TWU: expect it to go up (enrollment); funded by library fee and allotment
· SMU: flat
· Collin: flat, potential increase
· Austin: flat, 1st time in a while (have had mostly reductions)
· UNTHSC: up a little, moved from per student fee to per semester credit hour fee
· UNT: down
RDA: Are you using it?
· Yes: UNT, SMU
· In progress: TWU, Austin
· Think so: TCU
Portico/LOCKSS: Are you using it?
· Portico: TCU, Austin
· LOCKSS: UNT
Consortiums: to which do you belong?
· Collin: HealthLine
· SMU: GWLA, SCELC
· Austin: SCELC (West Consortium)
Which primary book vendor do you use?
· Austin: Amazon and Baker & Taylor
· Everyone else: YBP
Assessment:
· Austin, UNT, and TCU have used OCLC Collection Analysis
· Doing reports, benchmarks, peer comparisons
ILL as part of collection development department?
· No one has ILL as actual staff in their collection development departments
· Many use ILL data in collection decisions
Collection specializations: could we focus efforts and have certain campuses be hubs for specific collections?
· Need good courier service
· May be forced to explore this if budgets continue to be bad
· Coby Condrey has worked on MOUs for this sort of thing
· 2COOL – Columbia and Cornell is an example
· How do you do this in electronic time?
· What are our subject specialties?
o TCU: English language, American literature, English literature, Luxembourg, religion
o UNT: Music, education, GovDocs, Texas history, LGBT, Military history
o SMU: Southwestern studies, Religion
o TWU: Women’s studies, cookbooks, nursing, health sciences
o UNTHSC: Osteopathic medicine
o Collin: Health sciences, Collin County Archives
o Austin: Grayson County Archives, gender studies, hard sciences
Pay-as-you-go for articles: do you use it?
· Austin used it at one time through Elsevier but cancelled due to low usage
· TCU moving money into Elsevier; are happy with the service. It is mediated by a librarian. Also use “Infotrieve” and “Get-It-Now”
· UNT just started “Get-It-Now”
Open Access/Open Content Policy: how do you catalog web resources?
· TCU: adds records for webpages into catalog
· Austin: has added a few, but mostly add links to subject guides
· SMU: catalog open access titles on request
· UNTHSC: does government documents and open access journals
· Collin: lists some on database page, but not in catalog
Next CTLC Conference: what do you want?
· Birds-of-a-feather sessions
· Computer lab for hands-on training
General discussions ensued…
· Vanity presses
· Quality of open access
· Government shutdown
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